[ Financial Aid ]

Student Jobs

Working on Campus

Many Elmhurst students work on campus to gain experience and earnings. All Elmhurst College students may apply for on-campus employment; however, some departments hire only students who have been awarded Federal Work Study. Enrollment status, skills, prior experience, and availability also play a role in the hiring process. For information on off-campus employment, please visit the Center for Professional Excellence, located in Circle Hall on the main level.

Campus Employment Programs
How to Apply
Earnings Limitations
Rates of Pay
Workplace Issues
Employment Responsibilities
Student Enrichment and Training Program (STEP)

Campus Employment Programs
The Student Employment Program provides students with on-campus work through two programs: Federal Work-Study and Elmhurst College Funded Employment.

Federal Work-Study (FWS) is a need-based financial aid program funded jointly by the College and the federal government. Elmhurst College awards FWS funds to students with demonstrated financial need and an interest in working on campus as a part of the financial aid package. Earnings are paid directly to the student worker, not applied to tuition bills.

Elmhurst College Funded Employment (ECFE), a non-need-based employment program, is often referred to as "regular" student employment. Students work in a variety of campus departments, receiving their wages directly from the department for which they work.

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How to Apply for Student Employment
Students are provided with several ways to find on campus employment.  Available positions are posted online starting July 1 for the fall term. In addition, a Job Fair is held during new student orientation  to help bring department supervisors and student workers together. Job openings are also posted on  the student employment bulletin board in the Frick Center and outside of the Office of Financial Aid in Goebel Hall.

On campus jobs that involve service to the local community may be found in the Child Care Center, Buehler Library, Elmhurst College Speech Clinic, Computer Lab and Center for Professional Excellence.

Applications for student employment are available in the Office of Financial Aid or you may download the form as a PDF. Completed applications should be returned to the appropriate supervisor.

It is the student's responsibility to set up an interview with the department supervisor. If a student is unable to secure a position on their own, they may contact the student employment coordinator in the Office of Financial Aid.

Students who work on campus must fill out employment paperwork within three business days of beginning work. These forms include I-9 Employment Eligibility, Federal W-4 Withholding, State W-4 Withholding and the Elmhurst College Confidentiality Form. Opportunities to complete these forms are given during summer registration sessions and at the Job Fair; and the forms are always available in the Office of Financial Aid. Original documents establishing identity and employment eligiblity are also required.

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Earnings Limitations
Students are may not work more than 20 hours a week during the academic year. There is also a limit to the amount of money a student may earn through the Federal Work Study Program. After reaching their earnings limit, FWS students may, with the approval of their supervisor, continue working under the Elmhurst College Funded Employment program.

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Rates of Pay
Hourly pay rates are based on the job level and students' skills and experience. Federal Work Study students and Elmhurst College Funded Employment (ECFE) students receive the same rates of pay. To receive their pay, students complete time cards and submit them to their supervisor. Students are paid every two weeks.

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Workplace Issues
Students often encounter confidential information in the course of their on-campus work. A breach of this confidentiality will result in termination of employment. Student workers who are uncomfortable handling confidential information should discuss the issue with their supervisor at once. Student workers should also talk to their supervisor if they are not comfortable performing an assigned task for any reason.

Student workers must report all accidents or injuries on the job to their supervisors immediately.

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Employment Responsibilities
Student workers are expected to fulfill the following responsibilities:

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Student Enrichment and Training Program (STEP)
The STEP program is designed to enhance the personal and professional skills of full time students currently working on campus. Workshops are presented throughout the year on topics of interest to the student and his/her supervisor.
Examples of recent workshops include:
     -Budgeting and Tax Preparation
     -Business Etiquette
     -Non-verbal Communication
     -Diversity in the Workplace
     -Stress Management
     -Professionalism in the Workplace
     -Career Exploration
In addition, STEP sponsors an annual celebration honoring all Elmhurst College student workers. The celebration is held the second week of April each year.